Operations Specialist – P4G Programme

World Resources Institute (WRI) is seeking a detail-oriented and proactive Operations Specialist to support the P4G (Partnering for Green Growth and the Global Goals 2030) programme. This role sits at the intersection of finance, grants management, and operational administration, providing critical backbone support to ensure the programme runs efficiently and compliantly across a globally dispersed team.

Based in Nairobi, the successful candidate will work closely with the P4G Operations Manager and broader team to manage budgets, administer subgrant agreements, coordinate events, and maintain digital records. If you thrive in fast-paced, mission-driven environments and enjoy wearing multiple hats, this is an excellent opportunity to deepen your expertise in international NGO operations.

• Support day-to-day project finances by reviewing financial transactions and maintaining up-to-date budgets within WRI's financial management software (Workday).
• Monitor the programme budget against a multiyear output-based budget framework, flagging variances and supporting corrective action.
• Assist in financial reporting and audit processes, ensuring accuracy and timely submission of all required documentation.
• Contribute to the development of annual budgets aligned with workplans and results frameworks, as well as new proposal budgets and long-term financial strategies.
• Collaborate with the P4G team to ensure full compliance with the terms and conditions of funding awards.
• Process, maintain, and amend subgrant and contract agreements with partners, including administering payments in coordination with the partnerships team.
• Monitor sub-awardee compliance with administrative grant requirements, including timely submission of reports and audits.
• Support the timely and accurate submission of progress and financial reports, and ensure compliance with internal procurement, contract, and budgeting deadlines.
• Assist in identifying, escalating, and resolving operational issues, and contribute to mitigating operational risks across the programme.
• Coordinate with the P4G team and HR on recruitment processes and provide onboarding support for new staff and consultants.
• Provide logistical and coordination support for internal and external events, workshops, and conferences.
• Manage digital archiving of programme information within SharePoint, ensuring data is organised, current, and easily accessible.
• Provide administrative support to the Executive Director on an as-needed basis.

• Demonstrate ability to manage and reconcile project budgets, process financial transactions, and prepare accurate financial reports in a non-profit or INGO context.
• Show competence in administering subgrant and contract agreements, including monitoring compliance with donor requirements and managing payment processes.
• Apply strong organisational skills to manage multiple workstreams simultaneously, meeting tight deadlines across finance, operations, and administration.
• Use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) proficiently to produce reports, track budgets, and manage correspondence.
• Facilitate and coordinate virtual meetings and events using Zoom or Microsoft Teams with distributed, international teams.
• Demonstrate experience working effectively within geographically dispersed, multicultural teams, maintaining clear communication and collaboration across time zones.
• Maintain structured digital records using platforms such as SharePoint, ensuring data integrity and retrieval.
• Apply working knowledge of Workday ERP for financial management (preferred but not mandatory).
• Hold a completed Bachelor's degree in Business Administration, Finance, Accounting, or a closely related field.
• Bring a minimum of 3 years of full-time relevant experience in operations, finance, administration, or executive support within a non-profit or international development organisation.

WRI offers a competitive compensation package benchmarked to international NGO standards in Kenya. The estimated monthly salary for this role ranges from KES 150,000 to KES 250,000, depending on experience and qualifications. WRI also provides a comprehensive benefits package typical of a global INGO operating in Kenya.

Ideal candidates are mid-level operations or finance professionals with at least 3 years of NGO or INGO experience who are comfortable managing both numbers and people-coordination tasks. You are highly organised, proactive about problem-solving, and confident working independently within a global team. You communicate clearly in English — both in writing and verbally — and are comfortable with digital tools and remote collaboration platforms.

Do not apply if you have fewer than 3 years of relevant work experience, lack experience in non-profit finance or grants management, or are not yet proficient with standard office and virtual collaboration tools. This role requires immediate competence — it is not a training position.

• Visit the official WRI careers portal at wri.org/careers or the WRI Africa regional page.
• Search for the Operations Specialist – P4G position and click Apply.
• Submit your updated CV and a cover letter (maximum 1 page) clearly outlining your relevant experience in NGO operations, financial management, and grants administration.
• Ensure your application is submitted before the advertised closing date. Only shortlisted candidates will be contacted for the next stage of the recruitment process.